Understanding cannabis and hemp license reporting requirements is essential for every business to stay compliant with Health Canada’s regulations. From tracking your production to submitting detailed revenue statements, there are several reporting obligations you need to meet to maintain your license.
These reports ensure that your business operates within the legal framework while supporting the safe and transparent handling of cannabis and hemp.
But with so many rules, forms, and deadlines, keeping up can feel overwhelming. This guide breaks down the most common reporting requirements for cannabis and hemp license holders, including what needs to be reported, when to do it, and how to submit your information.
Whether you’re new to the industry or looking to streamline your compliance processes, this overview has you covered. Keep reading to learn more.
Key Investor Report
If your business has investors who can directly or indirectly control your operations, you’re required to submit a Key Investor Report annually. This ensures that your ownership and investment structure are transparent and aligned with regulations. What you need to do:
- Identify key investors who have significant control over your business.
- Prepare the correct form:
- For non-public companies, submit a Key Investor Report Form.
- For publicly traded companies, submit a Key Investor Attestation.
- Submit through: The Cannabis Tracking and Licensing System (CTLS).
- Deadline: January 31 of every year.
License types: Cultivation, Processing, Sale for Medical Purposes.
Promotions (Advertising) Report
Promotional activities play a role in spreading awareness of your products, but they also require detailed reporting. If you’ve spent money on advertising or promoting cannabis, accessories, or related services, you must submit an annual promotions report. You will have to include:
- A summary of promotional activities conducted during the year.
- Details of advertising expenses for cannabis and related products.
- Form submission: Email the Annual Reporting Form to Health Canada.
- Deadline: March 31 of every year.
License types: Cultivation, Processing, Analytical Testing, Sale for Medical Purposes, Research, Cannabis Drug License.
Statement of Cannabis Revenue
Your cannabis and hemp license reporting requirements also include submitting an annual Statement of Cannabis Revenue. This statement outlines your cannabis-related revenue, including sales and purchases, even if your revenue is zero or negative. Follow these steps to stay compliant:
- Prepare revenue data from the previous fiscal year.
- Submit through: The “Reporting” section of the CTLS.
- Attest to accuracy when submitting the report.
- Deadline: April 30 of every year.
License types: Cultivation, Processing, Sale for Medical Purposes.
Monthly Cannabis Tracking Reports
Keeping track of cannabis as it moves through the supply chain is essential. You’re required to submit monthly reports that provide a snapshot of your production, inventory, and sales. Make sure to include:
- Inventory details: Starting and ending inventory for the month.
- Production activities: Quantities of cannabis produced and processed.
- Sales data: Transactions conducted during the month.
- Submission method: Upload to the “Reporting” section of the CTLS.
- Deadline: By the 15th of every month.
License types: Cultivation, Processing, Sale for Medical Purposes.
Loss or Theft Reports
If your business experiences loss or theft of cannabis products, it’s crucial to notify Health Canada promptly. This ensures accountability and helps address potential security issues. Follow these reporting steps:
- Detail the incident: Include the amount lost or stolen and any actions taken to address the issue.
- Use the appropriate form: Complete the Loss or Theft Report Form.
- Submit via email: Send to compliance-cannabis-conformite@hc-sc.gc.ca.
- Deadline: Within 10 days of the incident.
License types: Cultivation, Processing, Analytical Testing, Sale for Medical Purposes, Research, Cannabis Drug License.
How Cannabis License Experts Can Help
Understanding cannabis and hemp license reporting requirements and staying compliant can be time-consuming and complex, but you don’t have to do it alone. At Cannabis License Experts, we specialize in helping businesses like yours stay compliant. If you need assistance with your cannabis or hemp license reporting, contact us today and let us simplify compliance for you.
